We have identified 3 methods to convert you book data into the required GIS electronic format

Note:  This is the gateway for getting your iPad reimbursement
1. Manual Data Entry
How: Sites are entered one at a time using CalTrap's data conversion site. Contact us for your County's User Name & Password.

Who: Counties with small to medium trapping programs or that only perform seasonal trapping.

Pros: Tends to be more accurate, introduces staff to the application, and will be ready to use for field staff.  

Cons: More time consuming.

You can recover your costs for Data Entry 
at the rate of $1.40 per site
find out how by clicking button
2. Bulk Upload
How: Sites are uploaded to CalTrap from a spreadsheet or other electronic file.

Who: Counties with medium to large trapping program.

Pros: Once we receive your data, we upload it.  This process is very quick.

  • The data in the spreadsheets needs to either already exist or it has to be entered by you (we have an approved template). 
  • This type of data tends to have many errors (typos, wrong addresses, illegal construction).
  • We will send you an "Error Log" of the sites that could not be uploaded. 
  • Field staff will need to move the trees when they start trapping in CalTrap.  This means more work for your field staff while they are learning a new trapping system.

You can recover your costs for Data Entry 
at the rate of $0.6323 per site
find out how by clicking button

Approved Template
Cost Recovery
3. Have CDFA Enter Your Data

How: CDFA creates spreadsheets of your data using the Bulk Upload method. 

Who: Counties who request it.

Pros: You will not have to populate the spreadsheets with your data. 


  • CDFA will operate on a "First Come, First Served" basis, so they might not get to your county for a while.
  • Your staff will not have any hands-on experience with the CalTrap application until they start trapping with it.
  • This will delay your iPad cost recovery.

Cost Recovery